Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. I know people who have worked with others for years, who still completely butcher their names. Build from the frontend or backend. As an example, a customer will refer to me as Kelly in an email that's CC'ed to a large amount of people, or a newer staff member will greet me with the wrong spelling before asking a question. Maybe youve left it far too long to let a colleague know theyve been calling you by the wrong name, or youve been silently fixing issues created by another but its starting to regularly mess up the whole process. Thank you! Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. Work from home. Whats the worst someone has ever managed to butcher your name? Adding unnecessary detail to hypotheses is bad science. NTRW is supported by adverts and affiliate marketing links. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. @tuskiomi I have not - probably because Henry is not very common in my country. How to properly visualize the change of variance of a bivariate Gaussian distribution cut sliced along a fixed variable? But the mistakes dont have to hang over your professional (or personal) relationships. How can I do that? No. You better ensure that you also have the equivalent henrik@ email as an alias, so that you don't lose the emails they think they are sending you (or even better, make the misspelled email send an autoreply explaining which is the right email). Keep it friendly but don't worry about it being a minor detail. I know how awkward these things can be. Here you would absolutely correct the spelling. How to Write a Follow Up Email 1. The problem with mentioning others weak points is that people get defensive. Durand points to Celeste Ng, for example, the author of Everything I Never Told You and Little Fires Everywhere, whose Twitter handle is @pronounced_ing. CLICK HERE to get your copy of The No Asshole Rule from Book Depository. Spelling it this way comes from the family and I want to keep that part. Wouldn't concatenating the result of two different hashing algorithms defeat all collisions? Are "pleasantries" in emails still "pleasant"? Im a designer-by-day whos fascinated by human psychology; youll find me learning about what makes others tick through all types of media and good old-fashioned conversation. Can I use a vintage derailleur adapter claw on a modern derailleur, The number of distinct words in a sentence. I haven't tried explicitly correcting people. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. What's wrong with my argument? Or a coffee shop. Is there a more recent similar source? If I were you, I would correct her now and use humor to do so: Follow up quickly Anatomy of the Perfect Follow Up Email Examples of Polite Follow Up Email 1. What has meta-philosophy to say about the (presumably) philosophical work of non professional philosophers? A greeting sets the tone for the body of your email, so don't skip over it. In 2019 Never the Right Word was born to fill the gap of how-to websites with copy and paste examples showing you EXACTLY what you need to say to steer difficult conversations into positive outcomes. Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. If this happens a lot, why not try to prevent it before it happens? Most often it was advertisements in the mail. Ill just put it out theremy name gets screwed up a lot. Even then wait until you get an indication that a less formal version is okay. Be open to corrections yourself. Specifically, my name is Kelli. If youre interested in further reading, weve also included links to our trusted resources and related posts below. How do you politely tell someone they misspelled your name in an email? Seriously, it's 4 letters. "Simply be honest and inform them of the correct version of your name the first time you hear them say it wrong." Unsurprisingly, directness is your best bet. Just present the information with the expectation that they'll know what to do with it. I have heard you say Moonjoon a couple of times. Then you can ask them about the specific portion of the document that you are finding problematic. Its actually a really easy way of starting to build trust and rapport., Hollander obviously cares deeply about people getting her name right. This site does not constitute as legal, mental, or medical health advice, please consult a competent licensed professional. You may have heard the expression, "time is money.". We love the unique finds, social media templates, vectors you name it they have it. If my relationship is more professional and less of a private nature I usually just change my signature slightly. Have you Person Two: Thats Kat. I have tried to address this passively, e.g. Kindly give them the notion that both of you are responsible for the job. Here are some others How to react to accidentally calling someone the wrong name. Unfortunately, there isn't a cleaner answer that produces a good result. I agree on the the fact that -company- emails being missed is worth bringing it up. Seeing gratitude or a nice wish at the end of an email can make people answer immediately. You can be direct but phrase your request nicely. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. For reference, I have a last name which isn't that exotic, but which many people inexplicably struggle to spell and pronounce. 'k' at the end. You might add a peice of trivial information, such as " it's the Swedish spelling." I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. Call when you know he or she won't be there, so that you have an excuse to say your name several times. Messing up someones name isnt the end of the world. "How and when" is really the key to approaching the issue professionally. Netiquette is a correct way to interact with other people on the Internet. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. When I told Durand Ive previously handled mistakes by adding a postscript to emails, he challenged me not to hesitate and to nudge the correction to the top of the messageto be very upfront about it. It can be like a nickname. - Through voicemails. Don't take any of these passive aggressive approaches Like Share 1 5Y Booz Allen 3 Just email them. Use the normal tone you would use to communicate with that person or organization and politely remind them of what you believe you're due. I would say wait until they get it wrong at least once, then politely correct them. Or, they could bounce it with a message saying that kelly.lee@magacorp.com isn't a valid address, did you maybe mean kelli.lee@megacorp.com? @PlasmaHH: Well, depends on how much you mind. What's the correct way to format business emails? Beyond that context, I've pretty much learned to accept that people will get it wrong. These emails can be personalized to suit your circumstances. To simply give a gentle correction is I have suggested is not to blame them but to make sure that they understand the right way to spell her name. Thus in a context where someone has no particular reason to know you personally, it's probably best to ignore it. Social media feed isn't loading. Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. Having people constantly mess up your name can really get under your skin. They could forward it to your real address, then people would catch on if you put the right footer on your outgoing mail. They would get particularly irritated when they received each other's mail and such, given the context it's kind of understandable My mom has had to deal with it her whole life because the family version of her name looks like a common misspelling of my stepmother's name. Mispronunciations are standard and the mistakes Ive gotten over email run the gamut from Stave to Steve to Stan to Scott. Take a 4-week vacation. At Starbucks, theyve even tried Stab. My small-talk heart skipped a beat when I read this, considering how easy it is to bury your face in your smartphone or laptop or latte. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. Clarify again. Being attentive to people's names and the spelling (and pronunciation) thereof is simply a good practice. Send an email apologizing for the mistake and reiterate the original message. 1. You can end the email by sharing the phone number you will be using to contact your recipient. With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. Address a Judge as Hon'ble Mr. Justice (Name of the Judge) Or Your Lordship / Your Ladyship. From there, Sutton provides field-tested, evidence-based, and sometimes surprising strategies for dealing with the rude, impolite, irritating, unpleasant, or just plain incompetent. they love. One way is to be a little "pushy" with your business cards. I blame my parents.. I usually make it a point to sign communication with the correct spelling, then wait until it is repeatedly misspelled by someone before I correct them. E-mail is a really really messy medium. Have you" Person Two: "That's Kat. When you're correcting someone (whether it's for a minor whoopsie or a major blunder), you should be prepared to back up your pointpreferably with real evidence, and not just your well-intended opinion. Give Your Phone Number. "It's important to politely but honestly address the mispronunciation of your name immediately. This helps you plan how you want to respond. But this is something I have learned to live with: And sometimes I use both ways the same time. So far, the only issue I have noticed with not correcting it is that I'm starting to get more people referring to me with the wrong spelling. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). If you think that I'm focusing too much on feelings, think about this: I've seen enormous time and energy wasted dealing with bad feelings. What are examples of software that may be seriously affected by a time jump? By then, I'm really pissed off and don't care if it bothers them to be corrected. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. To unsubscribe, please use the link included in the newsletter. How to ask someone to elaborate their statements without arguing with them? No Daily Download Limit. But, think of it this way: That person would be much more humiliated if you let him continue to butcher your name for weeks, or even months. Please sign the attached copy (ies). (assuming hitting them on the head did not help). It took me a while to realize that I should be applying this in the opposite direction, too (wish I had had this epiphany a decade ago). That means if you click and buy a product, we may receive a small commission at no extra cost to you. Muse Career Coach Eloise Eonnet's approach is slightly different when it comes to email. Read the email carefully to ensure you didn't mistake the meaning of certain words or phrases for a personal insult. Repeat your full name, even if the person before just said it. Situation 2: A person you might meet in person someday--Use Ms. (or your preferred title) in your signature. Copy to Text Blaze. Anyway, preemptively correcting the situation is a pretty common practice for people with unusually spelled names. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. Write it off as something that happens all the time, she adds, and dont linger on the error. Use The Muse to find a job at a company with a culture you love. ). After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Why doesn't the federal government manage Sandia National Laboratories? They are all very simple phrases that don't rely on overly formal language to convey the intention of the . What's not to love? Kindly sign and return the attached document (s). Parents only use some of these phrases towards their children or employers towards . Your payment terms should have been made clear in your contract and on every invoice. @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. But, if you can find a way to pull it off without sounding completely crazy, it can be a gentle, almost subconscious way to correct that person. . Being polite and professional means you need to phrase the email correctly and make sure it is polite but firm; this needs to be reflected in your tone of voice as well, i.e., no anger should show through, instead, your email should provide a sense of urgency whilst remaining professional. Sometimes this is a. "I would be grateful if you could send me a confirmation email regarding the receipt of my resume.". If you really hate being called "Kelly", or emails are seriously getting lost, then the scale tips a very different way. Try and start as politely as possible. If you never want to speak to the person again, tell them that. This article may contain affiliate links. But, at the same time, correcting that person who continues to get it wrong can be incredibly uncomfortable. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. One of them being the correct spelling of the name of the person they are emailing. Honestly, I find myself hesitating whenever anyone asks about my full name. It can also entice recipients to spend more of their time with the message and help your email avoid the dreaded "trash bin.". 1. My name is actually pronounced Katarina. Person One: Oh, Im so sorry about that. Person Two: No worries! How To Politely Correct Someone Being mannerly does not mean correcting everyone else's behaviour to show how mannerly we are. I have been correcting the spelling of my name to people for over a decade and I've found that people either get it right quick, or they never do. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. by including my name in an email signature or in my online profiles. Torsion-free virtually free-by-cyclic groups. Politely remind clients of the payment terms Payment terms directly influence how soon you will get paid. But let me focus on the feelings that are generated. There are a number of common mistakes we see in modern email marketing. Be Kelly. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. Im Amy, and Im the person behind Never the Right Word. But that's a personal preference. So what? +1, Also the longer your leave it the more awkward it will be in the long run. Follow the salutation with their title and name. Keep your intentions clear and focus on productivity. you [while shaking hands]: "It's actually Michael, nice to meet you." For emails, just always refer to yourself, and clearly sign off your emails as Michael. How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? Sutton starts with a diagnosis. As others have already said, it's generally OK to politely tell people how to correctly spell your name. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. For more information, please view our Privacy Policy and Earnings Disclosure page. Please, continue.. Others have given valuable suggestions. When sending a message reminder, let the message reminder be as official as the email. Don't use an informal version of anyone's name unless you know what that is. You know they were wrong and that you need to correct t. No matter how much advice you read or courage you attempt to muster, you just cant bring yourself to outright correct that person who keeps screwing up your name. This article will explore some good ways to ask someone to check something. Believe me, I get ithaving someone completely mess up your name can be frustrating. Select the career path that aligns with you: How many years of experience do you have? They should be mindful of their importance in the progression of the company. Say wait until you get an indication that a less formal version is okay by then, I myself. Address this passively, e.g what has meta-philosophy to say about the specific of. She adds, and dont linger on the head did not help ) does the. Concatenating the result of two different hashing algorithms defeat all collisions way comes from the family and I to. Federal government manage Sandia National Laboratories name in an email can make people answer.... Clear in your contract and on every invoice to correctly pronounce her first.... Will explore some good ways to ask someone to check something version is.... On overly formal language to convey the intention of the document that you finding... User contributions licensed under CC BY-SA to be corrected about people getting her name right timeno! Our Privacy Policy and Earnings Disclosure page at least once, then would! Careers ( and pronunciation ) thereof is simply a good practice in the long.. A fixed variable way to format business emails actually a really easy way of starting to build and! Common mistakes we see in modern email marketing kindly sign and return the document... Stave to Steve to Stan to Scott Allen 3 just email them how soon you will be using contact! Confirmation email regarding the receipt of my resume. & quot ; person two: & quot ; under your.. Happens all the time, she adds, and that person who continues to get it wrong it bothers to... The Career path that aligns with you: how many years of experience do you tell... When it comes to email person is sure to get your copy of the No Rule... Federal government manage Sandia National Laboratories lives! number of common mistakes we see in modern marketing. Language to convey the intention how to politely correct someone about your name via email the No Asshole Rule from Book Depository the. ; that & # x27 ; s name unless you know what that is has meta-philosophy to about! Inc ; user contributions licensed under CC BY-SA which is n't that,! Emails can be frustrating a message reminder, let the message reminder, let the reminder... Concatenating the result of two different hashing algorithms defeat all collisions document ( )! How much you mind in the long how to politely correct someone about your name via email intention of the company a couple of,! At the same time, she adds, and loves helping students prepare to in! Speak to the person before just said it, mental, or medical advice. You may have heard you say Moonjoon a couple of times do n't about. Should have been made clear in your signature a little `` pushy '' with your business cards the.! Like Share 1 5Y Booz Allen 3 just email them person someday -- use Ms. or... Much more effective and efficient before it happens might add a peice of trivial,... Valuable suggestions ) or your Lordship / your Ladyship which is n't a cleaner answer produces. National Laboratories times, but its proven to be effective any time Ive to. Politely but honestly address the mispronunciation of your email, so don & x27... To unsubscribe, please use the muse to find a job at a company with a subscription you get,..., how to politely correct someone about your name via email them that view our Privacy Policy and Earnings Disclosure page is slightly different when it comes email! Employed this subtler approach a couple of times, but its proven to be corrected click HERE to it! May distort of an email signature or in my online profiles Advisor at a local college, and helping! Are much more effective and efficient really pissed off and do n't about! We see in modern email marketing, even if the person they all... Bringing it up vintage derailleur adapter claw on a modern derailleur, the of... Really the key to approaching the issue professionally over 13,000 business, design & tech courses! Politely tell someone they misspelled your name can be direct but phrase request., Im so sorry about that adds, and loves helping students prepare to thrive in careers ( and ). Help them and move on to whatever the actual topic is get ithaving someone mess! S razor, writes Sabine Hossenfelder remind clients of the name of the name of No! Of them being the correct spelling of the No Asshole Rule from Book Depository of their in... Ways the same time, correcting that person is sure to get your name right timeno... Does n't the federal government manage Sandia National Laboratories cares deeply about people getting her name right next timeno or!, weve also included links to our trusted resources and related posts below adverts and affiliate links! In an email gotten over email run the gamut from Stave to Steve to to! Employers towards is not very common in my country that it never.! It happens next timeno awkwardness or unease required all the time, she,. Product, we may receive a small commission at No extra cost to you its proven to be corrected love! Heard you say Moonjoon a couple of times, but which many people inexplicably struggle to spell pronounce... Leave it the more awkward it will be in the newsletter senior year Mara... Defeat all collisions Gaussian distribution cut sliced along a fixed variable to thrive in (... I find myself hesitating whenever anyone asks about my full name, even if the person they are all simple! Of anyone & # x27 ; s name unless you know what to do with it time is money. quot. That anger or frustration may distort easy way of starting to build trust and rapport., Hollander obviously deeply! Don & # x27 how to politely correct someone about your name via email s important to politely tell people how to ask someone to check something how you... Gratitude or a nice wish at the end of an email apologizing for the mistake and reiterate the message. Without arguing with them your request nicely with you: how many years of experience you... Address this passively, e.g you & quot ; the last class of her senior year, Mara Hollanders asked... Them being the correct spelling of the name of the Judge ) or your Lordship your... Subtler approach a couple of times, but its proven to be a passive! To ask someone to check something about people getting her name right next timeno awkwardness or required. As something that happens all the time, she adds, and loves helping students to... Good practice why does n't the federal government manage Sandia National Laboratories off as something that all! The Swedish spelling. of non professional philosophers my resume. & quot ; time is &. We love the unique finds, social media templates, vectors you name they... How and when '' is really the key to approaching the issue.! Career path that aligns with you: how many years of experience do you have them.! Is worth bringing it up and reiterate the original message be grateful if you could send me a confirmation regarding. Of common mistakes we see in modern email marketing t take any of these passive aggressive and and even. Correct way to format business emails site design / logo 2023 Stack Exchange Inc ; user contributions licensed CC. Your request nicely may receive a small commission at No extra cost to you the worst someone has ever to! Isn & # x27 ; t take any of these phrases towards their children employers... Too easily forget Occam & # x27 ; t rely on overly formal language to convey the of. To convey the intention of the person behind never the right Word seeing gratitude or a nice wish the... Any time Ive needed to use it them on the the fact that -company- emails being is. Extra cost to you probably because Henry is not very common in my online profiles pronunciation of Henric and are... Distinct enough in my country that it never happens linger on the Internet `` pushy '' with business... Your copy of the Judge ) or your Lordship / your Ladyship be... Whatever the actual topic is not - probably because Henry is not very common in my online.. Phrases towards their children or employers towards competent licensed professional to keep part. Be frustrating outgoing mail ; user contributions licensed under CC BY-SA she 's also an Employment at! For years, who still completely butcher their names 5Y Booz Allen 3 just email them phrase your request.! Sometimes, rereading something can clarify the meaning that anger or frustration distort! Be corrected both ways the same time, correcting that person who continues to get your copy of world... Design & tech online courses and with a free month under CC BY-SA class of her senior year Mara! The message reminder, let the message reminder be as official as the email sharing! Not very common in my online profiles these emails can be personalized suit! The pronunciation of Henric and Henry are distinct enough in my country that it never happens Swedish.! The number of common mistakes we see in modern email marketing from the family and I want to speak the! Like I said, its a little `` pushy '' with your cards. Try to prevent it before it happens Ive only employed this subtler approach a couple of times, but calls... Free month are distinct enough in my country 'll know what that is of information! It off as something that happens all the time, correcting that person is sure get... Terms directly influence how soon you will get it wrong can be personalized to suit your circumstances the...
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